We hereby give notice of the Softball Ulster Annual General Meeting (AGM) that will take place on Sunday 6th October at 1.30pm at the Queens Sport Pavilion, Malone Road, Belfast. We would request that as many Softball Ulster members attend the AGM as possible, to help us plan for the season(s) ahead.
Softball Ulster are also seeking nominations to the following positions on the Softball Ulster Council in 2019:
- Chair (Vacated by Jay Slevin, Belfast Sliders, after 2/3 years)
- Secretary (Vacated by Andrew Craven, Belfast Sliders, after 5 years)
- Treasurer (Vacated by Sinead Shackley, Belfast Angels, after 4 years)
If you would like to be considered for a position on the Softball Ulster Council, please forward your nomination (and have it seconded by another Softball Ulster member) to email@example.com 6pm on Saturday 5thOctober. Please note that if more than one person is nominated to a council position, a vote of the membership in attendance will be required. All terms are for two years. Further information regarding the responsibilities of each council position is attached to this email. The 2019 Softball Ulster Council would encourage all teams to put forward representatives to the 2020 Softball Ulster Council to ensure they all have a voice on policy and administration of the league in 2020 and beyond. Should you wish further information about the roles and responsibilities please don’t hesitate to contact myself at firstname.lastname@example.org Jay Slevin, the current Softball Ulster Chairperson, at email@example.com.
Softball Ulster will also be seeking nominations to the additional roles of:
- Auditors for the 2020 accounts.
- Representative to the Softball Ireland Board.
- Representatives for the Softball Ireland AGM.
Once again, if you would like to be considered for any of these roles please forward your nomination (and have it seconded by another Softball Ulster member) to firstname.lastname@example.org before 6pm on Saturday 5th October. All terms are for one year.
Attached along with this email sent to members is the provisional AGM agenda. If you would like another item to be added to the agenda, please forward your request also to email@example.com 6pm Saturday 5th October. Other items may be considered on the night as Any Other Business.
Please note that, like last year, SU will not be providing copies of the accounts, agenda, bylaws or constitution in paper form. To save on cost and resources SU will ensure these are emailed out in advance of the meeting so you can view them on your own electronic devices or print out copies for your own records. Please note that the most up to date bylaws and constitution are currently available in PDF format on the Softball Ulster website for your information.
Finally, we would like to re-iterate the Softball Ulster Council’s hope that the majority of you will attend this important event on Sunday 6th October 2019.